Background

No, S.F. doesn’t need to close schools. Its problems go deeper.

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As a father of three children in a San Francisco public school slated for closure, it brings me no pleasure to tell you that much of what has been written about school closures has been facile. 

While the city doesn’t need to close schools, the San Francisco Unified School District is in an alarmingly precarious state. Its problems go so much deeper than a voluntary decision to cull schools that was curtailed at the 11th hour in October and led to the ouster of Superintendent Matt Wayne. The monomaniacal pursuit of this clearly misbegotten plan remains baffling.

New Superintendent Maria Su may have the most difficult job in San Francisco right now; it is challenging to describe the state of the public school district’s finances and operational abilities without using language that should get you thrown out of a public school classroom. 

Mission Local has obtained a pair of reports, one of which was previously confidential, that reveal how bum a hand Su (and our kids) have been dealt and how much work she and her successors will have to do. But perhaps the best place to start is with a very not-confidential report: The Oct. 8 presentation of how closely the district’s estimated revenues and expenditures for 2023-24 adhered to the year’s actual and budgeted revenues and expenditures.

Answer: Not very! The estimated expenditures and actual expenditures diverge by $148.8 million — on a $1.28 billion budget. That is a lot. 

The variation between the estimated and actual expenditures went both ways, however: Across several spending categories, the district expended $136.2 million less than it originally estimated — in part due to vacant positions going unfilled. On the one hand, this is good news for a cash-strapped district: It’s spending less than it budgeted. But, on the other hand, this reveals just how deep the district’s problems go. 

The true condition of the SFUSD budget is not just that we don’t have enough money — we don’t even know where the money is. 

A person steps off a yellow minibus parked by the sidewalk as two other people stand nearby on the street.
Helen Arya’s daughter disembarks from the school bus on Aug. 19, 2024. Photo by Abigail Van Neely.

A previously confidential report obtained by Mission Local spells this out. Former longtime city controller Ben Rosenfield in July produced a 27-page assessment of the district’s finances and inner workings “for internal discussion only.” 

These must have been the sorts of discussions Adam Driver and Scarlett Johansson had in “Marriage Story.” Rosenfield notes that the district is planning “a $120M cut plan and 500 FTE [full-time employee] position cut — almost 8% of the district’s budget and workforce.” This, he adds, “is the most significant reduction plan pursued by any government in San Francisco in 20 years.”

That’s daunting enough. But it’s harder when you don’t even know where the money is. Per Rosenfield’s report:  

The district has significant gaps in access to data and reporting needed to manage key parts of its finances and operations. These are long-standing, internally recognized, and largely the result of a patchwork of antiquated and disconnected finance, payroll, and human resources systems. Basic and accurate information on even basic management activities (such as the count and status of hiring processes that are underway or spending versus the adopted budget) require manual data analysis … Basic information that is available with a single “click” in any comparable organization takes hours or days to produce, each time it is needed. 

Many of these problems will likely be eased, if not solved, by the pending adoption of an overarching Enterprise Resource Planning management system: A (functional) HAL 9000 to run the district. This would also do wonders for the district’s disastrous payroll situation. Rosenfield acknowledged this. But he also emphasized that “improvements can’t wait for it.” 

So, those improvements need to be made without the information “available with a single ‘click’ in any comparable organization” with hours or days required to obtain rudimentary data. That means Maria Su is, in many ways, flying blind. So was Matt Wayne. So was Vincent Matthews, Wayne’s predecessor. That’s a commonality they can all share (along with having first names as last names). This makes it extraordinarily difficult to achieve all the things the district must do, let alone the things it doesn’t necessarily need to do, like cutting schools.

Rosenfield acknowledged this, too — right on Page 1: “Can we really get all this done in one year?” The SFUSD was seriously attempting to adopt its new Enterprise Resource Planning system, pull off its draconian layoffs and budget bloodletting and consolidate schools in the course of 12 months. 



Source: missionlocal.org

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